Office Manager
Lemberg Solutions is, above all, a group of passionate professionals led by a core team that has been meticulously selected over the last 15 years. We are based in Lviv, Rivne, and Lutsk, and opened a GmbH in Hamburg, Germany.
At LS, people come first. We know that our success is based on our people’s achievements. Each and every one of our 200 team members is highly valued for their hard work, and we’re always excited to welcome new specialists ready to embrace challenges with us.
Please note that the role does not offer the possibility of military service deferment!
Location
Lviv
Necessary skills and qualifications
At least 2 years of experience as an Office Manager, Administrator, or in a related role
Hands-on experience in logistics, office operations, and document management
At least a Pre-Intermediate level of English proficiency
Will be a plus
Experience in organizing business travel: ticket booking, hotel reservations, visa support, and insurance
Expertise in planning and coordinating office repairs or cosmetic renovations
Soft skills
Stress resistance, attentiveness, initiative, and politeness
Empathy and emotional intelligence, with the ability to support colleagues and foster a trusting, friendly atmosphere
Demonstrated organizational and managerial skills
High level of system thinking, self-organization, and multitasking ability
Ability to negotiate effectively, politely, and concisely with employees, management, clients, and vendors
Strong internal and external customer orientation and the ability to professionally represent the company to visitors and clients
Responsibilities
Ensuring smooth daily office operations: supplies, technical support, and facility-related matters
Placing orders for goods and services
Planning and coordinating repair or maintenance work in office spaces
Arranging business trips: booking tickets, hotels, visa support, and insurance
Organizing and tracking the movement of the company’s fixed assets
Cooperation with couriers and logistics services (shipping, receiving, customs procedures)
Communication with vendors, contractors, and landlords
Keeping records of incoming and outgoing correspondence
Organizing the delivery of equipment, devices, promo materials, and other assets, including customs clearance if needed
Yuliana Malets
Recruiter